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Flamingo School

1. Admission Policy

Flamingo School is a private school dedicated to delivering accessible, quality education. At Flamingo, we know that excellent education is as much about character development as academic achievement. To that end, Flamingo School emphasises the core values of “FLAMINGO”
(Friendship- Loyalty- Accountability- Mindfulness- Integrity- Neatness- Growth- Optimism) in the classroom, during sport and on the playground. Our core values are essential to setting our scholars on a path of learning and personal success at school and beyond.

2. Admission to School

  1. As a private school Flamingo School strives to provide in every educational need of learners, without discriminating in any way.
  2. The admission and enrolment of scholars to the school are at the discretion of the principal who may refuse a scholar’s admission to the school without giving reasons therefore or may grant temporary or provisional enrolment to the school subject to such further terms and conditions which the principal may impose. The principal may, at his/her sole discretion, cancel enrolment in accordance with the school’s Code of Conduct and Instalment Agreement. The prospective parents and -learners may/may not, by the discretion of the principal, be interviewed before final approval is given for enrolment.
  3. For the sake of clarity, this admission policy, together with the Parent Enrolment Agreement, regulates the enrolment and admission of the scholar to the School, the relationship between the school, the scholar, yourself, and/or the payer once the scholar is admitted and enrolled with the school.
  4. You will only receive the Instalment Agreement if the scholar’s Flamingo School Application has been accepted. The school, therefore, agrees to enrol the scholar, for the duration of their school education, subject to the terms and conditions of the
    Parent Enrolment Agreement, and
    subject to your agreement hereto.
  5. The scholar is only considered to be formally enrolled at the school when the Application Fee; the non-refundable fee payable by the parent/s upon online application to the school, as set out in the Schedule of Fees and relates to certain administrative costs involved in applying for a position for a student at the school, has been paid, this Agreement has been signed and the Enrolment Fee has been paid.
  6. You acknowledge that it is a privilege for the scholar to attend an independent school such as Flamingo and not a right.
  7. As such you agree that you and/or the Payee; the person or entity who undertakes to be responsible for the payment of the scholar’s fees, as the case may be, are responsible for the full payment of all fees as set out above and in the Fees Structure; which sets out all fees payable.
  8. In light of the above, you agree and acknowledge that failure to pay fees will result in the termination of your agreement with the school and the scholar’s enrolment at the school
  • All applicants need to undergo a compulsory interview.
  • A non-refundable application fee is charged for administration and must be paid at the time of application.
  • A complete Flamingo School Application form must be submitted. (Also available online)

Parents need to submit the following documents with a completed application form.
– An unabridged birth certificate of the candidate.
– A current report card of the candidate
– Proof of residence of the parent/payee
– A certified copy of the parent/payee’s identity document.
– A signed copy of the parent enrolment contract including the parent/payee’s initials on every page of the contract as well as learner, parent/payee details. This is provided to you during the parent enrolment process.
– Signed the POPI Privacy notice.
– Proof of payment of application fee.

3. Enrolment Process

  • Once the application is processed you will be informed of the outcome. Hereafter, the enrolment (book) fee is payable within one month. During this period the parent/payee will also receive the instalment agreement to be signed and sent to the school’s office.
  • The parent/payee will be required to supply the school with the full personal details of both guardians and scholar/s.

Copies of the scholar/s’
i. 1 x ID Photo
ii. Unabridged Birth Certificate, ID Document / Study Permit.
iii. Clinic Card / Immunization Card.
iv. Latest School Report (if currently attending another school).
v. Transfer letter from the previous school.

Copies of the parent/s or payees’:
vi. ID Document
vii. 3 Months Proof of Income
viii. 3 Months’ Bank Statements

4. Admission of Non-Citizens

Non-citizens will be admitted to the school if the parents are in the possession of a temporary or permanent residence permit and the learner must have a study permit. A certified copy of the original permit must be submitted with the application.

5. Enrolment

Once a learner is enrolled at Flamingo School, they will:
a. Adhere to Flamingo School values.
b. Be taught in the language of instruction, English Home Language and Afrikaans First Additional Language
c. Adhere to the Code of Conduct for the learners and the Dress Code.
d. Always respect the school leaders and staff.
e. Refrain from bringing any illegal substances into the school grounds.

6. Parent’s / Payee’s Obligations

In order to fulfill our obligations, we need your co-operation. Without detracting from any specific obligations contained in the Parent Enrolment agreement, you are required to:
a. Encourage the learner in his/her studies and give appropriate support at home.
b. Keep the school informed of matters which affect the learner.
c. Maintain a courteous and constructive relationship with school staff.
d. Attend meetings and keep in touch with the school where the learner’s interests require you to do so.

Placement will only become final when all of the above has been processed, signed by the enrolment department and electronic/telephonic notice is given to the applications.

1. Statement of Intent

At Flamingo School, we endeavour to promote positive behaviour and interaction amongst all our learners and staff. In vein, the school practices a system of positive reinforcement to encourage all our creative and talented learners to realize their full potential within a healthy, balanced and safe environment.

2. Purpose

The Code of Conduct governs the conduct of all learners and the relationship between the school and its learners. A commitment to excellence in all areas of endeavour, forms the basis of the Code of Conduct. In line with the philosophy of “A Commitment to Excellence and Greatness in Education”, mutual respect between Flamingo School and its learners and a mature dignified interaction, is expected at all times. Individuality and self-initiative are encouraged within the parameters set out below and having regard and respect at all times for the interest of fellow learners and Flamingo School.

3. Dress and Appearance

Learners are required to appear neat, tidy and clean at all times and must be dressed in the correct school uniform.
We prefer Grade 1-3 learners to wear the Sport uniform as they are more comfortable in it.
Learners may wear the purple dress (girls) or purple shirt (boys) if they have it.

Girls Boys
Summer Winter Summer Winter
Purple Dress

White socks

Black School Shoes

OR

White Golf shirt with badge

Grey Sport Pants

White socks

White trainers (tekkies)

Purple Dress

Black School Shoes

Black Windbreaker Jacket with badge

OR

Grey Tracksuit with badge

Grey Jersey

White socks

White trainers (tekkies)

Short Purple Shirt with badge

Short School Grey Pants + Black Belt

Grey socks

Black School Shoes

OR

White Golf shirt with badge

Grey Sport Pants

White socks

White trainers (tekkies)

Long Purple Shirt with badge

Long School Grey Pants + Black Belt

Grey Socks

Black School Shoes

Black Windbreaker Jacket with badge

OR

Grey Tracksuit with badge

Grey Jersey

White socks

White trainers (tekkies)

Grade 4 to 6 learners should please wear the purple dress (girls) and purple shirts (boys), when they have sport after school, they are allowed to wear their sport uniform to school on that day.

Girls Boys
Summer Winter Summer Winter
Purple Dress

White socks

Black School Shoes

OR

White Golf shirt with badge

Grey Sport Pants

White socks

White trainers (tekkies)

Purple Dress

Black School Shoes

Black Windbreaker Jacket with badge

OR

Grey Tracksuit with badge

Grey Jersey

White socks

White trainers (tekkies)

Short Purple Shirt with badge

Short School Grey Pants + Black Belt

Grey socks

Black School Shoes

OR

White Golf shirt with badge

Grey Sport Pants

White socks

White trainers (tekkies)

Long Purple Shirt with badge

Long School Grey Pants + Black Belt

Grey Socks

Black School Shoes

Black Windbreaker Jacket with badge

OR

Grey Tracksuit with badge

Grey Jersey

White socks

White trainers (tekkies)

Grade 7

Girls Boys
Summer Winter Summer Winter
Short White Shirt

Purple Skirt

White Pull-over with badge

White socks

Black School Shoes

 

Long White Shirt

Long School Grey Pants

Black School Shoes

White Jersey with badge

Black Windbreaker Jacket with badge

 

Short White Shirt

Short or Long School Grey Pants + Black Belt

White Pull-over with badge

Grey socks

Black School Shoes

 

Long White Shirt

Long School Grey Pants + Black Belt

Grey Socks

Black School Shoes

White Jersey with badge

Black Windbreaker Jacket with badge

Girls

  • Hair must be neat and tied if longer than the collar of the shirt.
  • Only black, grey, white, and purple hair bands, and headbands may be worn.
  • Only one earing per ear is allowed. Earrings must be small studs or rings no larger than 10mm. (No other body piercings are allowed)
  • No nail enamel (cutex) is allowed on nails.
  • No jewelry around the neck or arms are allowed.
  • Skirts may not be shorter than 4 fingers above the knee.
  • When wearing a skirt, girls must wear a ski-pant underneath.
  • Shoes must be worn at all times.

Boys

  • Hair must be neat and short, no styles including patterns like stars and hearts are allowed.
  • No jewelry allowed (this includes earrings or any other body jewelry around neck or arms).

4. Classroom Conduct

The school expects concentration on, and a commitment to, academic excellence.

  1. No disruption of classroom routine will be tolerated.
  2. The ambiance of the classroom must be one of warmth and mutual respect.
  3. Homework must always be done timeously, and thorough preparation must be carried out for all work, particularly before tests and examinations.
  4. Teachers and visitors must always be courteously greeted by standing up to greet in classrooms and outside.
  5. Learners must be punctual for all classes and school activities.
  6. The following classroom rules will be obeyed.
  • No walking around in the class.
  • Raise your hand when you want to speak.
  • Keep class clean and neat. No papers or shavings on the floor.
  • Do not touch the walls or scratch on the tables.
  • Do not move your table. (It scratches the floor.)
  • Line up quietly in a straight line outside.
  • Hands behind your back.
  • Exit the class line by line. Make sure your desk is neat before you leave the class.
  • When a teacher speaks you leave EVERYTHING and fold your arms. Look at him/her. (So you take note of what is said.)
  • Respect your books, your class, your classmates and your teacher.
  • One by one to the bathroom. Ask before you go.
  • Sit up straight, feet together.
  • No eating or drinking in the class.
  • Only speak English in the class and outside. (To develop language skills.)
  • No chips and sweets during the week. Only on Fridays.
  • No pushing, hitting or hurting each other in any way.
  • Speak to your classmates with respect and THINK before you say something mean.
  • Make sure you are neatly dressed at all times.
  • Be on time for school.
  • Do your homework.

5. General Code Of Good Behaviour Is Expected From All Pupils

  • Pupils are expected to take pride in their school. Littering will not be tolerated. Bathrooms are to be kept clean at all times.
  • No pupil may, through poor behaviour or negative attitude, disrupt the learning process of other pupils.
  • Pupils are expected to have respect for their teachers and fellow pupils and treat others with respect. Disrespectful behaviour or impertinence is totally unacceptable.
  • Punctuality is essential. Latecomers must report to the secretary at reception. Parents are expected to co-operate in this regard and to provide a note explaining late arrival. Habitual late arrival may lead to demerit.
  • While pupils are encouraged to think independently and to question, insolent or insulting behaviour with regard to teachers or fellow pupils is unacceptable.
  • No rough play or unruliness is allowed.
  • As learners are regarded at all times by the general public as being representatives of Flamingo School, misbehaviour or discourtesy will not be tolerated both inside and outside of the school, and could result in disciplinary action being taken.

6. Transgression Which Could Result In The Pupil Being Required To Leave The School

  1. Substance AbuseAny learner found to be in possession or under the influence of drugs or alcohol or participating, passively or actively, in activities relating to drugs or alcohol may require leaving school with immediate effect. This applies while on the school grounds or during any activity or outing. The use of banned steroids as defined by the SAIDFS is forbidden. Use of the same will lead to disciplinary measures and banishment from sporting activities.
  2. Smoking
    Smoking (including electronic cigarettes) and vaping is strictly forbidden. Learners who are found to be smoking/vaping on school premises or in school uniform outside the school grounds, or on any school outing or in any other situation where they may be identifiable as Flamingo School learners may be required to leave the school with immediate effect. Any learner found in the company of a group of learners who are smoking/vaping will be treated as a smoker.
  3. Theft
    Theft is forbidden. Any learner found stealing may be required to leave the school with immediate effect. Criminal charges may be laid. Flamingo School reserves the right at its discretion and where an incident of theft is reasonably suspected, to open suitcases and bags.
  4. Victimisation
    Victimisation including, but not limited to bullying, fighting, intimidation, sexual harassment and any display of racism or religious intolerance will be severely dealt with. Depending on the severity of the transgression, the pupil may be required to leave the school.
  5. Vandalism
    Vandalism will not be tolerated, and the learner may be required to leave the school. Any damage or defacing of property belonging to the school and/or other persons will be regarded as a serious offence. The school reserves the right to claim compensation due to loss or damage to school property from the transgressor and/or their parents or guardians. Any damage or loss caused to the school and/or another person may be recompensed by the transgressor and/or his parent/ guardian.
  6. Unauthorised Absence
    Unauthorised absence from school or lessons constitutes a form of misconduct. If recurring, the learner may be required to leave the school.

6. Discipline

Flamingo School does not support corporal punishment in any form. The transgression of acceptable social conduct will not be tolerated at Flamingo School. Learners who infringe the code of areasonable behaviour or are found guilty of misconduct will be given letters of warning or demerits, according to, but not limited to the following table. In instances of serious misconduct, the learner will be required to leave school. In allocating demerits, past history of the learner, his/her degree of involvement in the commission of the offence and various other factors will be considered.

If a learner does not follow the school rules, they will receive points:
After 20 points a letter will go home with the learner.

After 30 points learners will be suspended until their parents come to school.
After 50 points learners will be suspended and have a hearing with the school management team.

Offences Points
Continuously talking in class 2
Talking during assembly 3
Continuously eating in class 2
Continuously speaking Xhosa 2
Homework not done / Letters not signed 3
Teasing or in a argument with another learner 2
Incorrect uniform 2
Throwing stones 3-5
Books not covered / stationary at home 3
Books at home 3
Walking around in class 3
Completing other work in class or copying another learner’s homework 3
Continuously coming late 2
Back chat (This can become a serious offence depending on the content) 3
Gambling (Money games) 3
Serious Offences  
(These points will be given by the Head of department)  
Bullying 5-15
Swearing 5
Littering 5
Theft 10
Copying of test 10
Damaging property or plants 5-20
Writing on walls 10
Leaving school without permission 20
Playing in the toilet 5
Insulting a teacher 10-15
Threatening a teacher/ staff member or learner 20
Lying to a teacher 5-10

If a learner has points, they cannot receive any good behaviour punches on reward card.

If a learner has 5 good behaviour punches, he/she can wear casual clothes on a Friday. The register teacher must give the learner a letter on a Thursday to wear casual clothes on Friday.

If a learner has 10 good behaviour punches, he/she will receive a gold sticker in Assembly, and it will be pasted on the Reward chart in the register class.

Introduction

We affirm that “a quality education benefits enormously from the establishment of a constructive relationship between parents, learners and educators” and commit to applying principles of good practice, policy, and procedure in building and maintaining relationships with the parents of our students.

This policy informs the formal and informal procedures in place to address issues that may arise relating to the functioning of the school.

Informal Resolution

Where issues, such as miscommunication or minor irritations, have been raised and require a solution but do not appear to have potentially serious consequences, informal resolution is recommended:

1. All parties involved should speak to one another with the purpose of finding an amicable, mutually acceptable solution to the problem.
2. Detailed notes should be made during meetings or phone calls, and parents should be contacted after a meeting or phone call to confirm the outcome of the meeting and any agreed-upon next steps.

Where issues cannot be solved informally, a formal resolution involving the school’s Principal or School Management Team, depending on the nature of the issue, should take place.

Formal Resolution: Conciliation

Where issues cannot be solved by means of the informal resolution process, a formal resolution through conciliation is recommended:

  1. The complaint should be submitted via e-mail to the staff member in question and the Principal or School Management Team, depending on the nature of the complaint, of the school. This complaint should include the date of the occurrence, the people involved, the issue, as well as a statement of the action taken previously to resolve the grievance informally.
  2. The Principal or School Management Team should investigate the complaint, including interviewing the parent and the involved staff. In the case that the Principal is the subject of the complaint, a fellow school leader should lead the investigation.
  3. A meeting should be convened by the investigator with the complaining party to communicate the outcome of the investigation and any agreed-upon next steps.
  4. Detailed notes should be made during the meeting, and parents should be contacted after a meeting to confirm the outcome of the meeting and any agreed-upon next steps.

Where issues cannot be solved through conciliation, a formal hearing should take place.

Formal Resolution: Hearing

Where issues cannot be solved by means of the conciliation process, a formal resolution through a hearing is recommended:

  1. Evidence of previous attempts to informally resolve or resolve via conciliation must be documented before a hearing can be called.
  2. The hearing will be conducted including an impartial chair, who may be appointed from outside Flamingo School, as well as the complainant, accused member of staff, and any relevant witnesses. The chair cannot have been involved with previous attempts to resolve this grievance.
  3. Any person called to the hearing is guaranteed a fair hearing and protected according to the Bill of Rights, and is thus entitled to question witnesses or statements made at the hearing. In the case of a minor, a parent or other nominated adult should be present.
  4. Legal representation of Flamingo School or the parent should not be present in this hearing. However, both parties can consult with their advisors before and after any meeting or hearing.

The decision to resolve via a hearing is very significant and may result in severe consequences for the staff members involved. This process should therefore be approached with caution and avoided whenever informal resolution or conciliation can be used.

Cautionary Procedure For Parents

Where a parent’s behaviour “negatively affects your child’s or other children’s progress at the School, the well-being of School Staff, or brings the School into disrepute” (Flamingo Parent Contract), the following is recommended:

  1. A meeting between the Principal, School Management Team, and the parent in question to discuss the issue and an informal resolution to the issue.
  2. A written warning via formal letter to the parent, which includes a description of the behaviour that has not been resolved via informal resolution, reference to the relevant contract clauses, and a statement that the negative behaviour should cease immediately to avoid cancellation of enrolment.
  3. A formal hearing, if the written warning is unsuccessful to bring about cessation of the negative behaviour, similar to that described in the section above.
  4. Cancellation of the parent’s contract and the enrolment of the parent’s child at Flamingo School.

The implementation of this policy is the responsibility of the School Management Team.

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